Google Workspace Updates

1.

Access Gemini Audit logs using the Reporting API, the security and audit investigation tools

July 1, 2025 23:17:13

What’s changing

Gemini Audit logs are now accessible through the Reporting API (Admin SDK). This allows admins to track user activity and interactions with Gemini across Workspace app, including:

The action performed by the user within a Workspace application, initiated or assisted by Gemini. For example: formalizing copy, generating a background, or summarizing a conversation.
The specific app where Gemini inWorkspace apps was used, for example Chat, Gmail, or Docs.
The specific features which were used, for example “help me write”, “remove image background” or “help me organize”.
And more – see our API documentation for more information on the types of Gemini in Workspace activity you can query.

As part of this update, this information will be available in the security investigation tool and audit investigation tool as well.

Who’s impacted

Admins

Why you’d use it

Admins can use the Reports API to analyze how their users are engaging with Gemini at scale. These valuable insights can help organizations get the most out of Gemini. Specifically:

Monitoring adoption and usage: Admins can track the overall use of Gemini features across the organization and within specific Workspace applications (Gmail, Docs, Slides, Sheets, Gemini app). This includes identifying the number of active Gemini users, their usage patterns per app, and the “Last Used” time stamp for each user.
Understanding feature utilization: The reports detail how frequently specific Gemini features like content summarization and generation are used within different applications.
Identifying training needs: By observing feature and app usage, admins can pinpoint areas where users might require additional training or resources to maximize their use of Gemini's capabilities.
Identifying power users: The reports can help identify individuals who are heavily utilizing Gemini features, potentially recognizing internal champions who can share their expertise and best practices with other users.

Further, surfacing this information in the audit and investigation tool can help admins review user activity related to Gemini, while the security and investigation tool can help admins to identify, triage, and take action on potential security and privacy issues.

Getting started

Admins: Use our API documentation for more information on auditing Gemini in Workspace Apps events, the security investigation tool, and the audit investigation tool.
End users: There is no end user impact or action required.

Rollout pace

Reports API: Available now.
Security investigation tool and the audit investigation tool: Extended rollout (potentially longer than 15 days for feature visibility) beginning on July 1, 2025

Availability

Available for all customers with a Google Workspace edition that includes access to Gemini in Workspace apps, as well as customers with a Gemini add-on*.
The Reports API and audit and investigation tool is available for all Google Workspace customers.
The security investigation tool is available for Google Workspace

Frontline Standard and Plus
Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Cloud Identity Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

2.

Improving Google Meet hardware admin log events with more granular information

July 1, 2025 16:00:35

What’s changing

We’re improving the granularity of Google Meet hardware Admin log events. This upgrade offers a more comprehensive and precise audit trail, enabling you to better track and understand administrative actions related to your Google Meet hardware. This increased visibility will enhance your organization's security and facilitate more effective troubleshooting.

First, the “HANGOUTS DEVICE SETTING” event category is going away and will be replaced with a new event type: “GOOGLE MEET HARDWARE”. This does not apply for “Chromebox for meetings Device Setting Change”, which will move to “APPLICATION SETTING” in a follow-up launch.

The following changes made in the Google Meet hardware Admin console will be logged as an Admin log event under “GOOGLE MEET HARDWARE”:

Change lifecycle state on Meet device
Change OU membership of Meet device
Change properties on Meet device

This includes all information found in the Admin console under Devices > Google Meet Hardware > Devices > [Device name] > Device settings.

Perform bulk action on Meet devices
Perform command on Meet device

You can also view additional fields related to these new events, including:

Device ID
Resource ID(s) for Serial Number
Device type (will always be ‘meet’)
Action(s) (if applicable)
Setting name (if applicable)
And, if applicable, additional information, such as the meeting code and more.

Note that some fields are not visible in the log viewer by default; you can add additional fields using the “Manage columns” button.

In the coming weeks, you will be able to create, change, and delete application settings under “Application Settings”. All changes to settings found in the Admin console under Devices > Google Meet hardware > Settings will be audited here. We will share more details in the coming weeks.

Additional details

In the coming months, we are removing all events under the “HANGOUTS DEVICE SETTINGS” event type since the product name is obsolete, and the new events will include this information and even more data. Prior to their removal, you’ll still be able to filter for these events, however new activity will be only captured under the new “GOOGLE MEET HARDWARE” events.

This table has more details:

New Event name	Associated Actions
Perform command on Meet device	Reboot Connect to Meeting Mute Hangup Run Diagnostics Passcode viewed
Perform bulk action on Meet devices	Download device information Bulk update devices Reboot Connect to Meeting Mute Hangup *Audit logs will also be created for the individual devices included in a bulk action.
Change properties on Meet device	Occupancy detection, noise cancellation, etc.
Change lifecycle state on Meet device	Provision or deprovision a Meet device
Change OU membership of Meet device	Moving a device from OU to OU

Getting started

Admins: Visit the Help Center to learn more about admin log events.
End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025.

Important note: The new log events will be available in the user interface via the Event filter drop-down under “Google Meet Hardware” beginning July 7, 2025, however data will remain under the old log events (“Hangouts Device Settings”).Data will become available under the new log events starting July 21, 2025. You can use the time in between to update any scripts or rules to align with the new log events.

Availability

This update impacts all Google Workspace customers with Google Meet hardware devices.

Resources

Google Workspace Admin Help: Admin log events

3.

Now generally available: prevent sensitive changes by locking Google Groups

June 30, 2025 17:46:49

What’s changing

We’re pleased to announce the ability to label a Google Group as “Locked” is now generally available. When a group is “locked”, it heavily restricts the ability to change group attributes, such as the group name & email address) and memberships.

This is helpful when admins need to sync their groups from an external source and want to prevent things from getting out of sync or want to restrict changes to sensitive groups in general.

The Group Details page in the Admin console shows a “Locked” label on the group, with the message “You can’t update this group - it might be managed by an external identity system.”

Who’s impacted

Admins

Why it’s important

If you use third-party tools, like Entra ID, to manage group synchronization, you may encounter inconsistencies when modifications are made to these groups, like adding or removing members, for example. To help address this, we’re introducing the option to “lock” a group, which will prevent modifications within Google Workspace and help maintain synchronization with the external source.

When a group is locked, only certain admins* can modify:

The group name, description, email, and alias(es)
Group labels
Memberships (adding or removing members) and member restrictions
Membership roles
Delete the group
Set up a new membership expiry

When a group is locked, access and content moderation settings are not affected, this includes:

Who can post
Who can view members
Who can contact members
Membership removals due to an existing membership expiry
Access or content moderation settings

*Super Admins, Group Admins, and Group Editors with a condition that includes “Locked Groups”

Additional details

By default, the changes listed above will be restricted from end users, including group owners and managers of a locked group. If you want to also restrict some admins from making these changes in the Admin Console or APIs, you can assign them the Group Editor role with a condition that excludes locked groups.

The ability to lock or unlock a group using the “Locked” label is available to Super Admins, Group Admins, or a custom role with the “Manage Locked Label” privilege. Lock a group using the “Locked” group label in the Admin Console, or the Cloud Identity Groups API.

Getting started

Admins: Visit the Help Center to learn more about locking groups and assigning the Group Editor role with conditions. Use our developer documentation to learn more about managing locked groups with the Cloud Identity Groups API.
End users: There is no end user action required.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Enterprise Standard and Plus
Enterprise Essentials Plus
Education Standard and Plus
Also available to Cloud Identity Premium customers

Resources

4.

Hardware Key Certificate Management for client-side encryption in Gmail

June 30, 2025 16:56:02

What’s changing

Gmail now allows users with hardware keys, such as PIV/CAC smartcards, to directly manage their digital signature and encryption certificates within Gmail settings. Prior to this update, admins needed to upload encryption keys for their users – now users can configure their own keys in Gmail, without needing an admin.

Gmail > Settings > Accounts > Encryption certificates

Additional details

While Workspace encrypts data at rest and in transit by using secure-by-design cryptographic libraries, client-side encryption ensures that you have sole control over encryption keys and access to your data. Client-side encryption ensures sensitive data in the email body and attachments are indecipherable to Google servers — you retain control over encryption keys and the identity service to access those keys. For more information, check out our original announcement and the Workspace blog.

Getting started

Admins: In order for your users to add certificates from a hardware key, you must first enable and install the Workspace Hardware Keys application to user machines.
End users: Visit the Help Center to learn more about using hardware keys for encryption.

Rollout pace

Rapid and Scheduled Release domains: Available now.

Availability

Available for Google Workspace Enterprise Plus customers with Assured Controls and Assured Controls Plus

Resources

5.

FINRA Compliance for Google Workspace: Google Drive and Calendar Updates

June 30, 2025 15:26:42

What’s changing

Today, we announced Google Workspace support for FINRA compliance, continuing our commitment to meet the unique needs of heavily regulated industry. This includes the preservation of records in a non-rewritable, non-erasable (WORM) format, including support for SEC Rule 17a-4, SEC Rule 18a-6, and CFTC §1.31.

We’re pleased to announce FINRA-compliant solutions for Google Drive and Calendar (complementing our existing FINRA-compliant features for Gmail, Chat, and Meet) that address the critical supervisory, documentation, and surveillance requirements that underpin financial regulations:

For Google Drive, super admins can now use Google Workspace’s Data Export tool and AODocs to create a FINRA-compliant archive of their Google Drive data in a Google Cloud Storage (GCS) bucket. This data can be from specific organizational units (OUs), groups, or users, and filtered by Drive labels.

When you’re using the Data Export tool, select “FINRA” as your export type

For Calendar, super admins and admins with third-party archiving privileges can enable third-party archiving on an OU or group level and specify the email address to which Calendar archives should be sent. The following events will be captured:

On the monitored user’s calendar: all events and their updates, including events modified by another user with the appropriate access to the monitored user's calendar
On other calendars that the monitored user can make changes to: all actions performed by the monitored user

When these actions are performed, an email is sent to the journaling address specified by the admin with the event data, user who performed the action, and time stamp. providing access via SMTP for a third-party service provider to archive and produce the records on demand.

Third-party archiving can be enabled in the Admin console by going to Apps > Google Workspace > Settings for Calendar > Third-party Archiving Settings

Who’s impacted

Admins

Why it’s important

These updates are critical for Google Workspace customers operating in the financial services industry on a global scale. For Calendar, archival journaling functionality supports compliance news by ensuring electronic communications are captured and preserved, meeting essential record-keeping standards. For Drive, admins can manage and securely store critical documents at scale. These solutions add to our existing FINRA-compliant features for Gmail, Chat, and Meet (when certain settings are enabled and disabled), providing global communication solutions and cutting edge productivity tools that meet the regulatory needs of customers in the financial services sector.

Additionally, we are proud to announce partnerships with several industry-leading Digital Communications Governance and Archiving (DCGA) vendors: AODocs, Mimecast, Smarsh, and Global Relay. These partners provide vital connectors for our customers, ensuring the compliant flow of Google Workspace data into their trusted archiving solutions. For more information on these partnerships and FINRA compliance for Google Workspace, visit the Workspace blog.

Getting started

Admins: Visit the Help Center to read more our Workspace FINRA configuration guide, and to learn more about integrating Calendar with a third-party archiving solution, and setting up a FINRA compliant data export.
End users: There is no end user action required.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 30, 2025

Availability

Available for Google Workspace Enterprise Plus customers with Assured Controls and Assured Controls Plus

Resources

6.

Google Vids is now available for all Google Workspace for Education customers

June 30, 2025 13:01:00

What’s changing

Last year, we empowered educators and students to easily create and collaborate with video by introducing Google Vids to Education Plus customers. Today, we’re excited to expand Vids to all Google Workspace for Education customers.*

Vids can help deepen learning opportunities, up-level instruction, and inspire the next generation of storytellers in a variety of scenarios, for example:

Educators can support diverse learning styles and help students retain information with instructional videos and deep dives on complex concepts.
Students can work on video projects and review recorded lessons.
Education leaders can easily incorporate video in their school newsletters and create internal training videos for staff. Vids is also integrated with Google Workspace for Education tools like Google Classroom, empowering educators to easily assign video projects or post video explainers right to their students.

*Google Workspace for Education customers will receive access to GoogleVids, without AI features.

Who’s impacted

End users

Why you’d use it

Similar to other productivity tools like Docs, Sheets, and Slides, Vids includes an easy-to-use interface and the ability to collaborate in real-time and share videos securely from your browser. You can easily get started with a variety of templates organized by use cases to create a new video. From there, you can add motion with animations, transitions, and photo effects, and customize your video using the Vids royalty free education-friendly stock content library or your own media directly from Google Drive or Google Photos.

Getting started

Admins:

Google Vids is a Workspace Core Service for Workspace for Education customers.
Vids will be ON by default and can be disabled at the organizational level. However, if Google Docs are turned OFF in your domain, Vids access will be unavailable.
Visit the Help Center to learn more about turning Vids on or off for users.

End users:

To start, open Google Vids and choose an option to create a new video. You can create a new video or make a copy of an existing video for editing.
You can use Vids on your computer with the two most recent versions of these browsers:

Chrome
Firefox
Windows only: Microsoft Edge
Other browsers may work, but you might not be able to use all of the features.

Dive into Google Vids with our free, self-paced online training course, designed specifically for educators and available now in the Google for Education Learning Center. You can also leverage this one pager to get a quick summary of what you can do with Vids.
Visit the Help Center to learn more about getting started with Google Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Education Fundamentals, Standard and Plus
Customers with a Gemini Education or Education Premium add-on

Resources

7.

Gemini in Google Classroom is now available to all Google Workspace for Education editions, with added features

June 30, 2025 14:30:12

What’s changing

Earlier today, we announced numerous updates across Google Workspace for Education that expand feature access and further our efforts to give education customers new and powerful ways of working, teaching and learning with Gemini.

Prior to today, Gemini in Classroom was only available to customers with a Gemini Education or Gemini Education Premium add-on. Starting this week, 18+ users across all Google Workspace for Education editions will now have access to more than 30 AI-powered tools. With the help of Gemini, educators can create content and resources through one central destination in Classroom. This update is accompanied by a new admin setting that controls whether certain users in a domain have access to Gemini in Classroom.

Now, educators can get help creating first drafts of resources, based on learning objectives, with new features like:

In addition, educators can now ask Gemini to refine (modify, transform, or supplement) generated content however they want in a chat-like experience for select features. They can also assign content generated with Gemini in Classroom – after reviewing and editing it – directly to assignments in classes with the “Add to class” button. They’ll be able to select a class, which will then create an assignment in the chosen class and attach the Drive file to it.

Educators will also be able to collaborate with Gemini using starter prompts for the Gemini app that help with common tasks like:

Brainstorming real world examples
Gamifying an activity
Generating differentiation strategies
Drafting an exemplar and non-exemplar
Creating Depth of Knowledge (DOK) questions

For example, if you select the "Gamifying an activity” card, a pre-set prompt will be loaded into the Gemini app to help get you started. Then, you can collaborate with Gemini to continue iterating before sharing or exporting the content.

Who’s impacted

Admins and end users

Why it’s important

Educators can now use Gemini in Classroom - free of charge - for more than 30 common educator tasks, helping to give them time back to focus on the art of teaching, from supporting students more deeply to making their instructional ideas a reality.

Additional details

Gemini in Classroom is only available in English for education users over the age of 18.

Getting started

Admins: As an administrator of your organization's Google Accounts, you can control who is allowed to use Gemini in Google Classroom to generate content and resources. These capabilities are only available to users who are designated as 18 years of age and over in your institution’s age-based access settings. Visit the Help Center to learn about managing access to Gemini in Classroom and the option to turn the service on or off for users in your Admin console.
End users:

Navigate to the Gemini tab in the navigation bar in Google Classroom.
When using generated content, you should always review the outputs as AI can make mistakes and refine the output so that it fits your context and local policies before assigning to students.
Visit the Help Center to learn more about Gemini in Classroom and feel free to take this course to learn more about generative AI for Educators.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 30, 2025

Availability

These updates impact:

Education Fundamentals, Standard, and Plus
Education customers with the Gemini Education or Gemini Education Premium add-on*

*Starting September 2025, the Gemini Education add-ons will be consolidated into a single add-on referred to as Google AI Pro for Education.

Resources

8.

Google Workspace Updates Weekly Recap - June 27, 2025

June 27, 2025 22:45:56

8 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Providing support for Microsoft Office embedded files in Google Drive
To ensure users have a seamless experience when working with Microsoft Office files, we’re excited to announce that users can now open Microsoft Office files that contain embedded PDFs in Google Drive. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about working with Microsoft Office files.

Use Imagen 4 to generate images in Google Docs, Slides and Vids in multiple languages
Users can now utilize our highest quality image generation model, Imagen 4, which delivers:
Outstanding text rendering and prompt adherence
Higher overall image quality across all styles
Multilingual prompt support in these 20+ languages
Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace Business and Enterprise users with access to Gemini in Docs and Slides, and users with access to Gemini in Vids. | Visit the Help Center to learn more about collaborating with Gemini Slides, Vids and Docs.
View the most relevant search results in Gmail
Over the years, we’ve implemented updates to help you find exactly what you’re looking for with less effort when searching in Gmail. In March, we announced a smarter search feature powered by AI to quickly show users the most relevant results, and today we’re excited to extend this to businesses. Now, instead of just showing emails in chronological order based on keywords, Gmail search results will factor in elements like recency, most-clicked emails and frequent contacts. With this update, the emails you’re looking for are far more likely to be at the top of your search results — saving you valuable time and helping you find important information more easily. You can also select between “most relevant” and “most recent” results. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the search in Gmail.

A search view before and after. Now, search results are sorted by relevance instead of in chronological order to help you find your intended result, faster.

Automated meeting recording, transcripts and notes available in seven additional languages
Currently, when an Admin pre-configures meeting recordings, meeting transcripts, or “Take notes for me” in Meet as ON by default for newly created meetings, the artifacts are generated in English. Today, we’re expanding the language availability to include:

French
German
Italian
Japanese
Korean
Portuguese
Spanish

The meeting artifacts will automatically be generated in the meeting host’s language if it is supported. | Rolling out now to Rapid Release and Scheduled Release domains. | Meeting recordings and transcripts are available to Google Workspace Business Plus; Enterprise Essentials, Enterprise Essentials Plus; Enterprise Standard, Plus; Education Plus, and the Teaching and Learning add-on. “Take notes for me” is available to Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; the Gemini Education and Education Premium add-on and those customers who previously purchased a Gemini Business, Gemini Enterprise or AI Meetings & Messages add-on. | Admins visit the Help Center to learn more about choosing automatic meeting artifact settings for your organization. | End users visit the Help Center to learn more about recording a meeting, using meeting Transcripts, and taking notes with Gemini in Meet. Meeting hosts and co-hosts can edit these settings in the Calendar invite, as well as turn these artifacts off during the meeting.

Studio lighting in Google Meet is now available on all devices

We’re pleased to announce that studio lighting in Google Meet is now available on all devices. Using machine learning, Gemini in Meet will simulate studio-quality lighting and adjust light position and brightness in your video feed, so you're perfectly lit for your meeting. | Available now. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Standard and Plus, and Enterprise Standard and Plus. | Visit the Help Center to learn more about improving your video experience.

Video file uploads are now available to Google Workspace users in the Gemini mobile app

You can now upload videos stored on your mobile device to provide more context to your prompts in the Gemini mobile app. You can ask Gemini to summarize the video, ask Gemini specific questions about the video and more. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about how to upload and analyze files in the Gemini Apps.

Boost productivity with scheduled actions in Gemini

You can now use scheduled actions in Gemini to create personalized updates, set reminders, or complete routine tasks in a chat or based on existing prompts. You can set these actions to your preferred frequency, be it a single reminder, or daily or weekly updates. Some ways you can use scheduled actions are:

Daily summaries of your calendar, to-do list, and unread emails for the day ahead.
Daily news briefings: deliver a concise, easy-to-digest summary of the day’s top news stories or a specific topic.
Competitive landscape monitoring: Monitor online news, press releases, social media content, and more based on a specific industry.
Weekly vocabulary builders: Receive a curated list of new vocabulary words, complete with definitions and example sentences, tailored to your learning level.

Rollout to Rapid Release and Scheduled Release domains is complete. | Available with a qualifying edition of Google Workspace for Gemini on the web and mobile and in all supported languages. This feature is only available for users 18+ at this time. | Admins: For Gemini to access data from apps like Gmail, Calendar, and Drive, Workspace apps in Gemini must be turned ON. | End users: Visit the Help Center to learn more about scheduling actions in Gemini.

Google Drive log events now include search related information

We’re expanding Drive log events in the security investigation tool to include search events. This includes information on resources returned from a search, the query the user entered, and more. Admins can use this information to help assess whether there is normal search behavior or whether the behavior was anomalous and indicating potential data exfiltration. This information can also be queried via API – check out our API documentation for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Starter, Standard, and Plus; Enterprise Starter, Standard, and Plus; Education Fundamentals, Standard, and Plus; Frontline Starter and Standard. | Visit the Help Center to learn more about Drive log events and the security investigation tool.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Adding granular control options for who can respond to existing Google Forms

In addition to being available on newly created forms, we’re excited to announce that starting today this option is now available on existing forms. As a result, form creators can upgrade existing or old forms to have more granular controls over who can respond to them. | Learn more about controls for existing forms.

Google Classroom now supports exporting grades and importing data with STLink SIS

Google Classroom teachers can now export and import select information via the new integration with Bubblecon STLink, a South Korean third-party student information system (SIS) that provides an innovative edtech platform. | Learn more about Bubblecon STLink.

Changes to "Who can manage" and "Who can view" members in Google Groups starting September 15, 2025

There are upcoming changes to permissions in Google Groups which will be implemented starting September 15, 2025. | Learn more about changes to Google Groups.

Generate data with Gemini in Google Sheets

Currently, you can utilize Gemini in Google Sheets to generate charts and valuable insights, and this week, we’re excited to bring AI directly into the cells of your spreadsheet with the power of AI function. | Learn more about AI function in Sheets.

See summaries of even more file types directly in Google Chat

Earlier this year, we introduced the ability for users to easily summarize Google Docs, Slides, and Sheets files shared within a Google Chat conversation. Today, we’re excited to expand this feature to PDF, Office (Word, Excel, PowerPoint), CSV, txt, and zip files shared as Drive links in Chat. | Learn more about summaries in Chat.

Updates to the GitHub app for Google Chat

We're announcing additional updates and functionality that improve upon the overall experience using the GitHub app for Google Chat. | Learn more about GitHub app for Google Chat.

Gemini Add-ons will no longer appear under subscriptions in the Admin console for Workspace Business and Enterprise customers

In January 2025, we announced our plan to bring premium AI features directly to our Business and Enterprise offerings, helping our customers and their users boost productivity, creativity, and innovation, transforming how they work. We also stopped charging for Gemini add-ons that you may have purchased previously for your Business and Enterprise offerings after January 31, 2025. | Learn more about add-on subscriptions.

Introducing Google AI Ultra for Business: Providing Access to Advanced AI Features and Next-Gen tools

We’re pleased to introduce Google AI Ultra for Business, a new Workspace add-on that provides the highest access to AI features and models and access to next-generation AI tools. | Learn more about Google AI Ultra for Business.

Introducing more granular controls for multi-party approvals for sensitive admin actions

Last year, we introduced multi-party approval (MPA), a security feature that requires an admin to approve certain sensitive actions initiated by another admin. Today, we’re enhancing this feature by giving admins more granular controls. | Learn more about granular controls for multi-party approvals.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Join a meeting using “companion mode” from Android and iOS tablets (Android)

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

9.

Introducing more granular controls for multi-party approvals for sensitive admin actions

June 27, 2025 20:34:13

What’s changing

Last year, we introduced multi-party approval (MPA), a security feature that requires an admin to approve certain sensitive actions initiated by another admin. Today, we’re enhancing this feature by giving admins more granular controls, specifically:

Admins can now select which specific settings require multi-party approval.
Admins can choose separate multi-party approval settings for actions that are supported via API and the admin console, such as configuring single-sign on with a third-party identity provider.
Super admins can now delegate specific admins to approve MPA actions using the new multi-party approval role for admins.

You can configure multi-party approval on a per action basis by going to Security > Authentication > Multi-party approved settings in the Admin console

Account > Admin Roles

Who’s impacted

Admins

Why it’s important

Multi-party approval adds an extra layer of security for sensitive actions taken in the admin console by ensuring sensitive actions are not implemented in a silo and, more importantly, helps prevent unauthorized or accidental changes from being made.

We understand each customer has their own unique definition of security and what constitutes a high-risk action. By introducing more granular controls, we’re giving our customers the authority to decide what features should be subject to multi-party approvals and who has the authority to review these actions, in a way that works best for them, rather than the experience being “all or nothing”.

Additional details

To further strengthen security around sensitive actions, admins now require both 'reviewer' and 'requester' privileges for a given action to conduct its MPA review. This ensures that the approving admin possesses the direct authority to perform the action themselves, reinforcing the integrity of the approval process and preventing approvals from individuals with inadequate underlying permissions.

Getting started

Admins: This feature is available for eligible Workspace customers with two or more super admin accounts. Multi-party approval is OFF by default and can be turned on in the Admin console by going to Security > Multi-party approval settings. Visit the Help Center to learn more about multi-party approval for sensitive actions and pre-built admin roles.
End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 27, 2025. We anticipate rollout to be complete by the end of July 2025.

Availability

Available to Google Workspace

Enterprise Standard and Plus
Education Standard and Plus

Also available to Cloud Identity Premium customers

Resources

10.

Introducing Google AI Ultra for Business: Providing Access to Advanced AI Features and Next-Gen tools

June 26, 2025 16:21:16

What’s changing

We’re pleased to introduce Google AI Ultra for Business, a new Workspace add-on that provides the highest access to AI features and models and access to next-generation AI tools, including:

The Gemini app with our most capable AI models, including higher usage limits to Gemini 2.5 Pro, Veo 3 (our latest video generation model), and Deep Research. Subscribers will also soon get access to Deep Think, an enhanced reasoning mode for highly-complex math and coding.
NotebookLM with higher usage limits and best model capabilities (coming later this year), as well as higher limits for Audio Overviews, notebooks, queries, and sources per notebook, along with custom notebook styles and response lengths.
Access to Gemini in Workspace: Users on Business or Enterprise Standard and Plus plans already have access to Gemini in Workspace apps, like Gmail, Docs, Sheets and more. Users on other qualifying Workspace plans can get access to most of these features by adding Google AI Ultra for Business.
Access to Flow, our AI filmmaking tool, built with and for creatives. Create cinematic scenes and stories, with access to Veo 3 and premium features, including the ability to reference images to create multiple clips in a story with consistency.
Access to Whisk, a new AI image and video generation tool that helps creatives quickly explore and visualize new ideas using both text and image prompts. With Whisk Animate you can turn images into 8-second videos using Veo 2.
Access to Project Mariner (currently US only): A research prototype to explore the future of streamlined human-agent interaction using natural language prompts. Assign AI agents to complete time-consuming tasks like research and data entry concurrently, so you can get more done while the agents work in the background.

Additional details

Workspace users accessing Gemini in Workspace, Gemini app and NotebookLM with a Google AI Ultra for Business license access these services as a core service with enterprise-grade data protections subject to the Google Workspace Terms of Service or your offline Workspace agreement. As a reminder, their content is not human reviewed or used for Generative AI model training outside their domain without permission. Learn more at the Generative AI in Google Workspace Privacy Hub.
Several of these tools, including Whisk, Flow, and Project Mariner are not covered by the Workspace Terms of Service and have their own privacy policies. We encourage you to read these terms for more details.
Visit the Help Center for a list of countries where the Google AI Ultra for Business add-on is available for purchase and where the included services are supported. Note: Some features may only be available in select regions.
The Google AI Ultra for Business add-on grants the user 12,500 credits per month for use in Flow, Whisk, and any other products where credits exist. Learn how to manage your AI Credits.

Getting started

Admins:

Learn more about how to get Google AI Ultra for Business.
Access to Flow, Whisk and Project Mariner will be ON by default for Google AI Ultra for Business licensed users, but can be turned OFF for your users via Apps > Additional Google services > Access to additional services without individual control.

End users: Visit the Help Center to learn more about how to get the most from Gemini in Workspace, the Gemini app, NotebookLM, Flow, Whisk, and Project Mariner.

Availability

The Google AI Ultra for Business add-on is available for self-serve purchase* beginning on June 26, 2025 with the following Google Workspace editions:

Business Starter, Standard, and Plus
Enterprise Starter, Standard, and Plus

Note: Currently, Google AI Ultra for Business is not available everywhere Google Workspace is sold and some services or features may only be available in select regions. Visit the Help Center for more detail.

We're working to bring Google AI Ultra for Business to our G Suite Legacy Free Edition and Education customers, and we look forward to sharing more about this in the coming weeks.

*Self-serve purchase available through the Google Workspace Admin Console. Direct and resold purchasing channels will be available at a later date.

Resources

11.

Gemini Add-ons will no longer appear under subscriptions in the Admin console for Workspace Business and Enterprise customers

June 25, 2025 22:32:55

What’s changing

In January 2025, we announced our plan to bring premium AI features directly to our Business and Enterprise offerings, helping our customers and their users boost productivity, creativity, and innovation, transforming how they work. We also stopped charging for Gemini add-ons that you may have purchased previously for your Business and Enterprise offerings after January 31, 2025.

This week, as part of a shift in our offerings, we will begin removing references to the Gemini Enterprise, Gemini Business, AI Meetings & Messages, and AI Security add-ons from the Subscriptions page within the Admin console (Menu > Billing > Subscriptions). This change will apply to customers whose Workspace edition now includes all functionality previously available with these add-ons.

For example, if you had a Workspace Business Standard or Enterprise Standard subscription and a Gemini Business add-on, the add-on is no longer needed since the applicable AI features are now included in your Workspace subscription.

Important note: There will be no disruptions in service or changes in feature availability with this change. This change will have no effect on your bill.

Getting started

Admins: No action is needed – we will make these updates to the Subscriptions page automatically.
End users: There is no end user impact or action required.

Rollout pace

This update will begin taking effect starting June 25, 2025 and may take several weeks to rollout for affected customers.

Availability

This update impacts Google Workspace customers who previously purchased Gemini add-ons

Resources

Google Workspace Admin Help: AI features coming to Google Workspace editions

12.

Updates to the GitHub app for Google Chat

June 25, 2025 21:54:24

What’s changing

Last year, we made updates to the Google Chat integration with GitHub, a cloud-based platform that enables users to store, share and collaborate with others to write code. Today, we’re excited to announce additional updates and functionality that improve upon the overall experience using the GitHub app for Google Chat.

Starting today, users will have the ability to:

Choose from additional controls for repository notification subscriptions, allowing users to set notifications according to their needs. For example, users can subscribe only to notifications when a deployment fails, or set notifications for Pull Requests assigned only to a particular individual.
Create scheduled reminders, providing a new way for teams to stay on top of open pull requests.
Set personal reminders to help keep track of pull requests that require review.

Users can set up scheduled reminders to stay on top of open pull requests

Granular notification filters enable users to subscribe to notifications based on their preferences.

Getting started

Admins: Admins can install the Github app on their users’ behalf. Visit the Help Center to learn more about installing Marketplace apps for your organization.
End users: End users need a GitHub account to use this app, and can also search for the app in the + New Chat menu to get updates via a DM with the bot. Visit the Help Center to learn how to set up the GitHub app in Chat. Visit the Google Workspace Marketplace to learn more and access Github for Google Chat.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 25, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

13.

See summaries of even more file types directly in Google Chat

June 25, 2025 21:42:39

What’s changing

Earlier this year, we introduced the ability for users to easily summarize Google Docs, Slides, and Sheets files shared within a Google Chat conversation. Today, we’re excited to expand this feature to PDF, Office (Word, Excel, PowerPoint), CSV, txt, and zip files shared as Drive links in Chat.

Simply click the new “Summarize this file” button that appears within the respective file preview card in the conversation, and Gemini will summarize the file so you can get a quick overview without having to leave Chat.

See summaries of even more file types directly in Google Chat

Who’s impacted

End users

Why you’d use it

By providing quick, on-demand summaries of files shared in Chat, Gemini helps you save time and get the gist of shared files instantly, eliminating the need to open each document.

Additional details

This feature is only available on web at this time.

Getting started

Admins: To access summaries in home, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users:

You can turn this feature ON/OFF by turning Smart features & controls in Google products ON/OFF.
To see summaries of files shared in Chat on web, click the “Summarize this file” button.

Note: a user must have access to the file that they aim to summarize.

Visit the Help Center to learn more about summarizing a file in Chat.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 25, 2025

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Frontline Plus
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*
AI Meetings and Messages*

*As of January 15, 2025, we’re no longer offering the Gemini Business, Gemini Enterprise, and AI Meetings and Messages add-ons for sale. Please refer to this announcement for more details.

Resources

14.

Generate data with Gemini in Google Sheets

June 25, 2025 18:40:39

What’s changing

Currently, you can utilize Gemini in Google Sheets to generate charts and valuable insights, and today we’re excited to bring AI directly into the cells of your spreadsheet with the power of AI function.

From a cell, you can now input a specific prompt describing what you would like to do and an optional data range, and Gemini can do the following:

Use relevant information from your spreadsheet to generate text that is tailored to your specific data.
Summarize information by analyzing the content of your spreadsheet and highlighting the most important parts, so you can quickly understand your data.
Categorize your data into meaningful groups, so you can easily detect patterns, such as user sentiment.

Here are some examples of how you’d use this feature:

Text generation:

=AI(“Write a formal ad copy for the product. Cater copy to the objective and target audience”, A2:C2)
=AI("Create an email to the reviewer addressing specific items in their reviews.", A2:G2)

Summarization:

=AI("For the customer, write a one sentence summary of their feedback.", A2:D2)
=AI("You are the owner of a pet sitting business. Write a 2 sentence summary for the customer about their pet’s last stay. Be a little funny.", F2)

Categorization:

=AI("Categorize the customer inquiry as a compliment, exchange request, or return request.",C2)
=AI("Perform sentiment analysis on the emails sent by the customers to the barbershop.", C2)

If you want to refer to two ranges that aren’t contiguous, you can use concatenation in the prompt. Here are a few examples:

=AI("Write a review of the hot sauce "&A2&" using only the ingredients "&D2&" and the popularity "&E2&".", A2:D2)
=AI("Find the major themes in the customer feedback of "&B2&" using the rating "&C2&" and comments: "&D2&".")

Who’s impacted

End users

Why you’d use it

Now you can create hundreds of rows of data quickly to do things like categorize user feedback requests or write personalized emails, all without being an expert in data or spreadsheets. Regardless of your data needs, with instant access to Gemini from any cell in your Sheet, the Al function helps you get work done faster.

Additional details

We currently support text-based responses for text generation, summarization, categorization, and sentiment analysis queries. While the input information is optional, we recommend using it for optimal results.
After generating, if an explicitly referenced cell or the prompt is updated, the cell shows an out-of-sync state, and keeps the previous output for reference.
To refresh a cell, you can select one or multiple cells and press “refresh and insert.”
You can select multiple cells with AI functions and generate outputs; however, only the first 200 selected cells with AI functions will be generated. You can wait for the generation to complete and select more cells to generate outputs.

Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about using the AI function in Google Sheets and collaborating with Gemini in Sheets.

Rollout pace

Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 25, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 29, 2025

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

15.

Changes to "Who can manage" and "Who can view" members in Google Groups starting September 15, 2025

June 24, 2025 00:58:32

What's changing

There are upcoming changes to permissions in Google Groups which will be implemented starting September 15, 2025.

Currently, Google Groups has three roles: owner, manager, and member. Associated permissions for these roles, like Who can manage members and Who can view members can be configured in a group's settings. Additional group members can be assigned these permissions using custom roles. For example a group could have “who can manage members” set to “group owners” but then configure a custom role, add members to it, and add the custom role to “who can manage members.”

To reduce complexity and increase consistency across Workspace products, the following will no longer be supported in Groups:

Custom roles for Who can manage members and Who can view members
The ability to allow the Entire organization to manage members

The timeline for this change is as follows:

Starting September 15, 2025, users will no longer be able to:

Add new custom roles for Who can manage members and Who can view members
Set Who can manage members to Entire organization

Starting January 5, 2026:

If a group has custom roles configured for Who can manage members and Who can view members, those custom roles will no longer apply
If a group has Who can manage members set to Entire organization, that setting will be updated to all members

Admins or end users can reassign users in custom roles in impacted groups to the default role that best matches their activity within the group. For example, if a group has Who can manage members set to owners and also has a custom role with three members in it, consider these options:

Recommended: Expand the setting for Who can manage members to owners and managers and add those three users as managers
Change the role of those three members to owners
Expand the capability to manage members to all group members

We also recommend setting Who can view members to Entire Organization to make collaboration seamless across Workspace, though if the group requires additional privacy, choose Group members.

Getting started

Admins: Admins of affected customers will receive more information via email, including a list of impacted Groups, to help their users navigate this change. Visit the Help Center for more information on the custom roles changes coming to Groups.
End users: Owners and managers of impacted groups will see a banner notifying them of the change beginning July 2025. We recommend reviewing and adjusting your group settings ahead of this change. Visit the Help Center for more information on the custom roles changes coming to Groups.

Resources

16.

Google Classroom now supports exporting grades and importing data with STLink SIS

June 23, 2025 20:20:20

What’s changing

Google Classroom teachers can now export and import select information via the new integration with Bubblecon STLink, a South Korean third-party student information system (SIS) that provides an innovative edtech platform. The integration between 'STlink service' and Google Classroom leverages the OneRoster standard by 1EdTech.

Once an admin establishes a connection between STLink and Classroom, teachers will be able to export grades from Classroom to STLink. Teachers can also import useful information, such as student rosters, co-teachers, grading periods, and grading categories from STLink into Classroom.

Getting started

Admins: To enable the feature, go to http://classroom.google.com/admin > next to “Select your SIS,” click the Down arrow > select “STLink” > “Connect to Google.” Under “SIS Setup, click “Connect” > enter the OAuth credentials. Visit the Help Center to learn more about connecting your Classroom to your SIS.
End users:

If your admin has connected to your SIS:

Export grades by going to classroom.google.com > select the class > “Grades” > “SIS export.”
Import grading categories by going to classroom.google.com > select the class > Settings > “Grading Categories” > “Import from SIS.”
Import grading periods by going to classroom.google.com > select the class > Settings > “Grading Periods” > “Import from SIS.”
Import student rosters by going to the People tab > “Invite Students” > “Import from SIS”.
Invite co-teachers by going to the People tab > “Invite Teachers” > “Import from SIS”. Visit the Help Center to learn more about using Classroom with your SIS.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Education Plus and the Teaching & Learning Upgrade

Resources

17.

Adding granular control options for who can respond to existing Google Forms

June 23, 2025 17:50:23

What’s changing

Last year, we introduced a feature that gives Google Forms creators more granular control over who can respond to their newly created forms via sharing settings. Specifically, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive.

In addition to being available on newly created forms, we’re excited to announce that starting today this option is now available on existing forms. As a result, form creators can upgrade existing or old forms to have more granular controls over who can respond to them.

Adding granular control options for who can respond to existing Google Forms

Who’s impacted

End users

Why you’d use it

This feature is useful in any scenario where you’d like to control who can respond to a form. For example, business leaders can better collect feedback from specific organizational units and prevent the form from being responded to by other teams or organization units. Similarly, teachers can use this to ensure a quiz is only accessible to select students who receive the link.

Getting started

Admins: There is no admin control for this feature.
End users:

Form creators must publish their form to enable responders to view the form or submit a response.
Form creators can see who has access to the form and share response access to specific users, groups, or target audiences.
Visit the Help Center to learn more about upgrading your Google Form to have better access control.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 23, 2025
Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on July 8, 2025

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business.

Resources

18.

Google Workspace Updates Weekly Recap - June 20, 2025

June 23, 2025 00:19:06

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Admins can now deploy Context-Aware Access for the NotebookLM mobile app
Earlier this year, we introduced the ability for admins to specify Context-Aware Access (CAA) policies when their users access NotebookLM. This week, we’ve expanded this to the NotebookLM app, which enables admins to set up access levels for the NotebookLM app based on a user’s identity and the context of the request (location, device security status, IP address). | Rolling out now to Rapid Release and Scheduled Release domains. | Context-Aware Access is available for Google Workspace Enterprise Standard and Plus; Education Standard and Plus; Enterprise Essentials Plus; Frontline Standard and Plus, and Cloud Identity Premium customers. | Visit the Help Center to learn more about protecting your business with Context-Aware Access, about qualifying Google Workspace editions and how to turn this service on or off.

Introducing a new video player experience in Google Drive on Android devices
Last year, we announced a smoother, more modern video player on the Google Drive web experience. This updated look and feel is now available when watching Drive videos on your Android device. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about storing & playing video in Google Drive.

Improving the file upload experience on Android and iOS devices
To improve Google Drive's mobile upload experience, we've launched more fine grained controls and proactive status updates. Starting this week, you’ll notice updates to:
The initial upload screen where you can adjust the file’s name and location.
The progress bar that tells you how many items are uploading and how long it will take.
The Upload Tab where you can see all pending or recently completed uploads.
Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about uploading files & folders to Google Drive.
Support for file and people smart chips now available with Google Sheets API
Last month, we introduced the ability to take basic actions to create and modify tables via the Google Sheets API. This week, we’re expanding the API functionality to include the ability to write and read file and people smart chips. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Developer Documentation to learn more about the Google Sheets API.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Google Meet now offers customizable caption styling

You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you. | Learn more about caption styles in Meet.

Adding new admin settings to control Google Form responses

Admins can now independently control two distinct settings: whether users in their domain can respond to forms created externally, and whether users in their domain can share forms with external recipients. | Learn more about admin controls for Google Forms.

Create a Google Vid from Google Slides

At Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers. | Learn more about creating a Vid using Slides.

Data migration log events are available in the Admin console

Beginning this week, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including: Who started a migration, What data is being migrated and When the migration was set up or executed, and more. | Learn more about Data migration log events.

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages: Spanish, Portuguese, Japanese, Korean, Italian, French and German. | Learn more about language expansion for Gemini in Sheets.

The Gemini app is now available to all education users

We are expanding support for the Gemini app for Google Workspace for Education users of all ages. | Learn more about the Gemini app for education users.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

19.

The Gemini app is now available to all education users

June 20, 2025 17:49:16

What’s changing

We are expanding support for the Gemini app for Google Workspace for Education users of all ages:

The Gemini app is covered under the Google Workspace for Education Terms of Service for all Workspace for Education users. Those terms include enterprise-grade data protections, so your data is not reviewed by anyone or otherwise used to train AI models. Gemini also supports compliance with many industry regulations like FERPA, COPPA, FedRamp, and HIPAA.

Who’s impacted

Admins and end users

Why it’s important

AI can be a valuable tool for learning and creativity, which is why we are making Gemini available to all Google Workspace for Education users. Gemini incorporates LearnLM, our family of models fine-tuned for learning and built with experts in education, making it the world’s leading model for learning.

All of your Google Workspace for Education users will be able to use to the Gemini app (gemini.google.com and the mobile app) to do things like:

Ask questions and receive in-the-moment support
Create lesson plans and extra study materials
Get feedback on their work and check their understanding
Practice using technology that will prepare them for an AI-driven future
Brainstorm new ideas

A distinct experience for younger learners (students under 18):

Stricter content policies that prevent potentially inappropriate or harmful responses. For more information, check out The Keyword, Gemini safety center, and policy guidelines for the Gemini app.
A youth onboarding experience with AI literacy resources – endorsed by ConnectSafely and Family Online Safety Institute, to help younger students use AI responsibly
The first time a user asks a fact-based question a double-check response feature runs automatically powered by Google Search. In subsequent searches, a user can validate an answer by clicking Double-check response.

Additional details

The Google Workspace Service Specific Terms, which include terms relevant to the Gemini app, have been updated to reflect the change regarding age restrictions. Google will process your users’ data as described in the Generative AI Workspace privacy hub.

Getting started

Admins:

Visit the Help Center to learn more about managing which users can access the Gemini app. You can also set up groups or organizational units to only give certain users in their domain access.
Check out our quickstart guide for Gemini and NotebookLM for Education Admins.

End users: Visit the Google teacher center to learn more about how to incorporate Gemini into lesson plans and teach responsible use of AI:

Availability

This update impacts Google Workspace Education Fundamentals, Standard, and Plus customers

Resources

Google Workspace Admin Help: Turn the Gemini app on or off

20.

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

June 17, 2025 20:02:22

What’s changing

Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages:

Spanish
Portuguese
Japanese
Korean
Italian
French
German

Who’s impacted

End users

Why you’d use it

This update reflects Gemini in Sheets’ enhanced intelligence as it now yields valuable outputs by transforming your requests into Python code, executing on them and then analyzing the results to perform multi-layered analysis. As a result, you’re able to do things like identify top-performing products and then instantly dive into their sales trends — all without writing a single line of code.

Additional details

For more information, please visit our original announcement on visualizing and analyzing data using Gemini in Sheets.

Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about collaborating with Gemini in Sheets.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Collaborate with Gemini in Google Sheets

21.

Data migration log events are available in the Admin console

June 17, 2025 19:25:44

What’s changing

Beginning today, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including:

Who started a migration
What data is being migrated
When the migration was set up or executed, and more.

Log events give admins clear insight into data migration activities in their organization, providing insights into who initiated the migration, the type of data involved, the migration progress, and even allows for proactive issue triaging and resolution.

For Google Workspace customers with access to the security investigation tool, you can find more information on each migrated object, troubleshoot issues, create custom rules, and more. And for select Google Workspace customers, log events can be exported to BigQuery for further analysis and custom reporting. See below for more information on availability.

Data migration log events in the security investigation tool

Getting started

Admins: Visit the Help Center to learn more about the new data migration service, data migration log events, the audit and investigation tool, the security investigation tool, and exporting reporting logs to BigQuery.
End users: There is no end user impact or action required.

Rollout pace

Data migration log events in the security investigation tool: Available now.
BigQuery exports: Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

The audit and investigation tool is available for all Google Workspace customers.

The security investigation tool is available for Google Workspace:

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Frontline Standard
Cloud Identity Premium

Exporting logs to BigQuery is available for Google Workspace:

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Frontline Standard

Resources

22.

Create a Google Vid from Google Slides

June 17, 2025 18:42:46

What’s changing

At Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers.

When creating a new video in Vids, you’ll now see an option to “Import Slides”. From there, you can select the Slides presentation you'd like to use, and choose the specific slides you want to import. Vids will then create scenes using the text, images, and elements from each slide and you can make additional edits, such as adding animations to your objects or generating AI video clips with Veo 3.

Getting started

Admins: There is no admin control for this feature.
End users:

When creating a new Vid, access this feature by selecting the Import Slides option.
For existing Vids, you can access this feature by going to the File menu > Import slides.
Visit the Help Center to learn more about using Google Slides with Google Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Essentials, Enterprise Essentials and Enterprise Essentials Plus
Education Plus
Nonprofits
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details..

Resources

23.

Adding new admin settings to control Google Form responses

June 17, 2025 15:11:02

What’s changing

Following last year's announcement of form creators being able to limit Google Form response access to specific users, groups, or target audiences, we’re introducing granular admin controls for form responses.

Specifically, admins can now independently control two distinct settings:

Whether users in their domain can respond to forms created externally.
Whether users in their domain can share forms with external recipients.

This new setting may help minimize data exfiltration risks by enabling admins to implement specific security measures for Forms, independent of existing Google Drive sharing restrictions.

Getting started

Admins:

The Forms specific admin override will be ON by default for external sharing of forms created in the domain and for responding to forms created externally.
There are two distinct override settings to control if forms created inside a domain can be shared externally for responses and whether users inside the domain can respond to external forms. These overrides can be applied to organizational units, similar to other Drive sharing policies.
To control whether form owners can get responses from users outside their domain, go to the Admin console > Drive and Docs settings > “Form responses > “Allow forms owned by users in [your organization] to accept responses from anyone with the link outside [your organization], even if external sharing isn't allowed.”

If turned ON, form owners can get responses either by adding those users/groups as responders on a Form or by allowing anyone with the link to respond to the form even if Drive sharing to anyone with link is restricted by the admin.
If OFF, the admin setting to control external sharing for Drive items will also apply to form responders. In this scenario, form owners could be restricted from sharing forms externally to users outside of the domain.

To control whether users in the domain are permitted to respond to forms created outside of the domain, go to the Admin console > Drive and Docs settings > “Form responses” > “Allow users in [your organization] to submit responses to forms from users or shared drives. outside of [your organization], even if receiving external files isn't allowed.”

If ON, users in the domain will continue to be able to respond to external forms.
If OFF, the admin setting to control whether external Drive documents can be shared into the domain will apply to Forms and form responders in your domain could be blocked from responding to external forms

Visit the Help Center to learn more about managing external sharing for your organization.

End users: There is no end user setting for this feature.

new admin settings to control Google Form responses

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

Available to all Google Workspace customers

Resources

24.

Google Meet now offers customizable caption styling

June 17, 2025 15:12:57

What’s changing

You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you.

You can customize captions during the meeting by hovering over them or by going to Settings > Captions > Customize your captions. Your settings will persist across your meetings and can be changed at any time.

Example of customized captions in Meet

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about using live captions and using translated captions.

Google Meet > Settings > Captions > Customize your captions

Rollout pace

Rapid Release domains: Full rollout (1–3 days for feature visibility) starting on June 17, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 18, 2025

Availability

Available to all Google Workspace customers, as well as users with personal Google accounts

Resources

25.

Google Workspace Updates Weekly Recap - June 13, 2025

June 16, 2025 15:57:51

1 New update

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Mitigating prompt injection attacks with a layered defense strategy
This week, we shared more details on how we protect Gemini and mitigate threats from malicious actors utilizing indirect prompt injection attacks to exfiltrate user data or execute other rogue actions. Google takes a layered security approach, with security measures designed for each stage of the prompt lifecycle. From Gemini 2.5 model hardening, to purpose-built machine learning (ML) models detecting malicious instructions, to system-level safeguards, we are meaningfully elevating the difficulty, expense, and complexity faced by an attacker.

Our model training with adversarial data significantly enhanced our defenses against indirect prompt injection attacks in Gemini 2.5 models. This inherent model resilience is augmented with additional defenses that we built directly into Gemini, including:
Prompt injection content classifiers
Security thought reinforcement
Markdown sanitization and suspicious URL redaction
User confirmation framework
End-user security mitigation notifications
This layered approach to our security strategy strengthens the overall security framework for Gemini – throughout the prompt lifecycle and across diverse attack techniques.

You can read the full blog post, “Mitigating prompt injection attacks with a layered defense strategy,” on the Google Online Security Blog.| Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn:
How Google Workspace with Gemini helps protect users from malicious content and prompt injection.
How Gemini Apps help protect users from malicious content & prompt injection.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

New class analytics and insights for educators in Google Classroom

Teachers can view data via an “Analytics” tab on their class pages. In addition, teachers will be able to see relevant insights on the class analytics page that alert them on how students are progressing and where they may need additional support. | Learn more about class analytics in Classroom.

Use Gemini in Google Docs on Android devices in 20+ languages

We’re excited to bring the power of Gemini in Docs to your Android devices so that you can understand, summarize, and ask questions about documents on mobile. As a result, you can use Gemini to surface insights and key points on-the-go. Plus, Gemini in Docs on Android is available in 20+ languages. | Learn more about Gemini in Docs on mobile.

Audit reports for data regions are now available in the Admin console

Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings. | Learn more about audit reports.

Data regions support for Gemini features in Google Workspace is now available

Beginning this week, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. | Learn more about data regions support.

Generate fully editable charts using Gemini in Google Sheets

Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. At that time, the generated charts could only be inserted as static images over cells in a spreadsheet. Starting this week, Gemini can produce fully editable charts that regenerate if the spreadsheet data changes. | Learn more about editable charts in Sheets.

Generate video clips with sound using Veo 3 in Google Vids

We're introducing our newest model, Veo 3, that enables users to generate 8-second videos with higher quality and realistic sound. | Learn more about Veo 3 in Vids.

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace

The ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. | Learn more about email migration.

Use Gemini in Google Forms to summarize form responses

To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations. | Learn more about Forms summaries.

Use Gemini in Google Forms to quickly create a new form

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. | Learn more about Help me create in Forms.

Introducing PDF summary cards in Google Drive

We’re excited to expand the capabilities of Gemini in Drive files by introducing PDF summary cards. | Learn more about PDF summary cards.

New host management control for who can ask to join a meeting

Meeting hosts can now control who can request to join a meeting (also known as “knocking”). | Learn more about host controls.

Join a meeting using “companion mode” from Android and iOS tablets

You can use companion mode on Apple iPads & Android tablets and foldable devices. | Learn more about companion mode in Meet.

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

We’re excited to announce the next evolution of the Comeen app: the Workplace AI Agent. This powerful assistant uses generative AI to help users complete key workplace actions using natural language. From bookings to workplace knowledge, everything happens in seconds through simple prompts. | Learn more about the Comeen Google Chat app.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).