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Google Workspace Updates - (fka) G Suite
Get official updates from the Google Workspace team about feature additions and enhancements for Google Workspace services like Google Meet, Google Chat, and Google Calendar.
April 3, 2025 17:11:17
Whatâs changing
Last year, we launched enterprise-grade data protection in the Gemini app for Education Standard and Education Plus customers. As a core service with enterprise-grade data protection, the Gemini app:
- Is covered under the Google Workspace for Education terms of service.
- Receives the same level of technical support as other core services in Workspace, like Google Docs and Gmail
- The Gemini app is now a Core Service for all education customers
- NotebookLM is now a Core Service for all education customers
- NotebookLM Plus, the premium version of NotebookLM, is now a Core Service for customers with Gemini Education and Gemini Education Premium add-ons
Whoâs impacted
- Gemini app: Admins and end users 13+ (or the applicable age in your country)
- NotebookLM: Admins and end users 18+
Why youâd use it
Gemini is an AI assistant for education that allows educators to chat with the Gemini app to brainstorm ideas, answer questions quickly, summarize content and more. In addition, students can use the Gemini app to learn more confidently with in-the-moment assistance, practice materials, and real-time feedback.
NotebookLM is an AI-powered thinking partner that helps you understand anything. It accelerates learning and knowledge sharing, with AI grounded on the documents that matters most to you. Educators and students 18+ can add their lesson plans, education standards, lecture notes and/or course readings to get real-time summaries, guided lesson plans, discussion questions, quizzes and more. They can also generate audio overviews to take learning on the go and make content more accessible, digestible and engaging.
With NotebookLM Plus, you can allow users to chat with your Notebooks without access to see or edit sources, customize the style and tone of notebook responses, create shared notebooks with usage analytics, and you get 5x more Audio Overviews, queries, notebooks, and sources per notebook.
Additional details
Workspace for Education users already had added data protection in the Gemini app and NotebookLM, meaning their data is not human reviewed or used to train AI models. These enterprise-grade data protections build on that to give school administrators peace of mind.
The Gemini app is available in more than 40 languages and over 230 countries and territories. Teen users get a unique Gemini app experience, which we created after consulting with child development and learning science experts. This included conducting learning focused red teaming, an industry standard testing process to find vulnerabilities in generative AI, and testing with youth advisory panels to ensure weâre bringing this technology to students responsibly.
NotebookLM and NotebookLM Plus are available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English. Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each. Notebooks can only be shared within your organization.
Getting started
- Admins:
- New customers: Access to the Gemini app and NotebookLM is OFF by default for Primary and Secondary (K12) customers, and ON by default for Higher Education customers. Visit the Help Center to learn more about turning the Gemini app on or off for users.
- Existing customers: Your existing settings for the Gemini app and NotebookLM (on or off) will not change as part of this launch. Learn more about the available admin controls and our commitment to you in the Privacy Hub.
- End users:
- If enabled by your admin, visit the Help Center to learn more about using Gemini Apps with a school account.
- Visit the Help Center to learn more about NotebookLM and NotebookLM Plus.
Rollout pace
- Rapid Release and Scheduled Release domains: Available now.
Availability
This update impacts:
- Education Fundamentals, Standard, and Plus
- Customers with a Gemini Education or Gemini Education Premium add-on
Resources
April 3, 2025 15:24:47
Whatâs changing
Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. We know that switching between apps to complete tasks can be tedious and time consuming, so with Gemini now able to connect across your apps, like Gmail, Docs, Calendar, and Drive, it can provide more context to your prompts and help you be more productive.
Generative AI > Gemini App > Apps > Allow access to Workspace apps after beta (upcoming general availability)
As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. Starting today, admins can decide whether access is ON or OFF when the feature becomes generally available using the new âAllow access to Workspace apps after Beta (upcoming general availability)â setting.
Providing the admin setting ahead of general availability provides admins time to review their configuration ahead of the launch:
- No action is required if you want Workspace apps to remain âONâ for users with the Gemini app enabled.
- If you do not want your users to access Workspace apps in the Gemini app or have custom settings at the user, group, or organizational unit (OU) levels, please configure the âAllow access to Workspace apps after Beta (upcoming general availability)â setting as soon as possible.
Additional details
- Workspace apps are only available to users 18+.
- Google Workspace apps honors access control settings for files within Drive, meaning users can only access files that they own or have been shared with them (excluding files shared via Shared Drive).
- Your use of Gemini with Workspace apps is governed by your organizationâs Workspace agreement, including the Cloud Data Processing Addendum. Your chats and uploaded files in Gemini app wonât be reviewed by human reviewers or otherwise used to train generative AI models without your permission. Refer here for more detail.
- The beta setting, âAllow access to Workspace apps in Beta (current phase)â, will be removed from the admin console once the feature becomes generally available.
- Workspace apps are not available to Google Workspace users accessing Gemini as an additional Google service.
- This update does not impact your current Gemini app service setting.
Getting started
- Admins: Review and update the Workspace apps setting before the general availability expected to begin at the end of April. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.
- End users: If enabled by your admin, connecting Google Workspace allows users 18 and older to summarize, get quick answers, and find information from apps and services like Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace apps.
Rollout pace
- Rapid Release and Scheduled Release domains: Full rollout (1â3 days for feature visibility) starting on April 2, 2025
Availability
Available for Google Workspace:
- Business Starter, Standard, Plus
- Enterprise Starter, Standard, Plus
- Education Fundamentals, Standard, and Plus
- Frontline Starter and Standard
- Essentials, Enterprise Essentials, and Enterprise Essentials Plus
- Nonprofits
- Gemini Business*
- Gemini Enterprise*
- Gemini Education
- Gemini Education Premium
*As of January 15, 2025, weâre no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources
April 1, 2025 20:59:56
Whatâs changing
If youâre joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device, you can now take advantage of the devices built-in continuous framing. When enabled, the camera will continuously adjust to optimally frame those in the meeting room, including participants coming and leaving the room.
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The feature can be selected and used by meeting participants directly from the touch controller.
Getting started
- Admins: You can configure default camera framing options for individual Google Meet hardware devices by going to Devices > Google Meet hardware > [Device Name] > Device Settings > Default camera framing. Visit the Help Center to learn more about setting default camera framing for meeting rooms. You can also set the default camera framing option for multiple devices at once.
- End users: Visit the Help Center to learn more about using device-based framing and using the Meet the touchscreen to control audio and video.
Rollout pace
- Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on April 1, 2025
Availability
- Available to all Google Workspace customers with Logitech Rally Bar and Logitech Rally Bar Mini camera systems.
Resources
- Google Help: Use the pan tilt zoom camera
- Google Help: Use the Meet touchscreen to control audio and video
- Google Workspace Admin Help: Set default camera framing for meeting rooms
- Google Workspace Admin Help: Make a bulk update to multiple Google Meet hardware devices by uploading a modified fleet data export file
April 1, 2025 21:24:25
Whatâs changing
Last year, we introduced a new way for users to create highly structured, stylized, and visually-appealing documents with Gemini using Help me create.
After describing the document you want to create, which includes the option to pull in content from your files using â@ filename", Gemini transforms your blank page into a long-form document with cover images, in-line images, stylized text, tables, content from your chosen Drive files, and more.
Today, weâre excited to announce that Help me create is now available in seven additional languages:
- Spanish
- Portuguese
- Japanese
- Korean
- Italian
- French
- German
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Whoâs impacted
End users
Why youâd use it
Help me create is designed to help you get started with a first draft of your document. For example:
- A marketing manager at a CPG company can create a launch plan for a new product using the following prompt: Create a marketing plan to support the launch of a new line of coffee flavors. Include timing, owners, deliverables, and create a cover image that shows different types of coffee.
- A manager can create a vision document to keep their team on track by telling Gemini: Create an overview document of our team charter and goals based on [Team charter brainstorm notes], and include a cover image that shows team bonding in an office setting.
- A small business owner specializing in eco-friendly products can create a proposal for a new client by typing: Create a proposal for my new client using the deliverables listed in [Customer meeting notes - November 30, 2024]. Outline the scope of work, pricing, and timing, and create a cover image that shows eco-friendly cleaning products and inline images.
- A roadmap for a product launch that includes strategy breakdowns and outlines key milestones, timelines, and initiatives (with the option to include images for each feature).
- A party planning checklist with a timeline of tasks, milestones, deadlines, and dependencies.
- A template for a 15-minute daily standup meeting with teammates that includes a table for each individual to leave their updates.
Getting started
- Admins: To access this feature, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users: Help me create currently generates pageless documents only and does not incorporate web search results. Visit the Help Center to learn more about creating documents with Gemini in Google Docs, which includes tips on how to write prompts to create documents.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 31, 2025
Availability
Available for Google Workspace:
- Business Standard and Plus
- Enterprise Standard and Plus
- Google One AI Premium
- Customers with the Gemini Education or Gemini Education Premium add-on
- Customers with the Gemini Business or Gemini Enterprise add-on*
*As of January 15, 2025, weâre no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources
March 31, 2025 18:02:22
Whatâs changing
Leveraging the same technology that powers NotebookLMâs Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. Upload files about topics you want to explore and enjoy dynamic discussions between two AI hosts with unique perspectives.
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To create an Audio Overview, simply upload documents or slides on a variety of topics and click the suggestion chip that pops up above the prompt bar. You can listen to these AI-generated discussions to gain new insights and stay informed, even while multitasking. Audio Overview is accessible on the web and in the Gemini mobile app, and you can easily download them to listen on the go.
Whoâs impacted
End users
Why youâd use it
Audio Overviews enhance learning in a delightful and productive way. Upload class notes, lesson plans, research papers, lengthy email threads, or reports generated by Deep Research and receive an Audio Overview to help summarize your files!
Additional details
- Currently, Audio Overviews is limited to Google Workspace business and education users 18 years and older.
- Currently, Audio Overviews is not available to Workspace customers whoâve signed the HIPAA Business Associate Amendment (BAA).
Getting started
- Admins: There is no admin control for this feature.
- End users: There is no end user setting for this feature. Visit the Help Center to learn more about generating Audio Overviews in the Gemini app.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 31, 2025
Availability
Available for Google Workspace:
- Business Starter, Standard, Plus
- Enterprise Starter, Standard, Plus
- Education Fundamentals, Standard, and Plus
- Frontline Starter and Standard
- Essentials, Enterprise Essentials, and Enterprise Essentials Plus
- Nonprofits
- Gemini Business*
- Gemini Enterprise*
- Gemini Education
- Gemini Education Premium
*As of January 15, 2025, weâre no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources
March 31, 2025 17:53:55
Whatâs changing
To help you find the features you need when creating, building and presenting Google Slides faster, users will now be able to access templates, image generation, new design components and more in a new sidebar on the right side of your canvas.
From the new sidebar, youâll also be able to access the following new features:
- Building blocks: A new library of pre-formatted pieces of content, such as agendas, quotes or key statistics, that help you create professional, visual presentations much quicker. These blocks, which function similarly to building blocks in Docs, are composed of native Slides elements and can be de-grouped and customized once inserted into your slide.
- Stock Images: Easily access millions of high-quality stock images in our expanded library, web images, stickers, and GIFs to bring additional visual elements into your presentation.
- Templates: Modern, professionally-designed templates that make getting started on a new presentation much easier.
- Image generation: Generate compelling AI-powered visuals for presentations with a prompt.
- Speaker spotlight: Presenters can insert their video feed directly into their Slides content.
- Slides recordings: Users can easily record themselves presenting, and then share the presentation with others to view when it works for them.
Whoâs impacted
End users
Why it matters
This update provides you with a consistent location for insertion-related actions and saves you time by giving you design tools and inspiration to build beautiful presentations, without ever leaving Google Slides.
Additional details
To learn more about additional features that make creating visually stunning presentations in Google Slides much easier, check out the Workspace Blog.
Getting started
- Admins: There is no admin control for this feature.
- End users: Visit the Help Center to learn more about using a Template or change the theme, background, or layout in Google Slides.
Rollout pace
- Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 31, 2025
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 14, 2025
Availability
Templates and building blocks:
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts (using the "English (United States)" language setting)
Speaker spotlight and Slides recordings:
- Business Standard and Plus
- Enterprise Essentials and Enterprise Essentials Plus
- Enterprise Standard and Plus
- Education Plus
- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
- Customers with the Gemini Business or Gemini Enterprise add-on*
*As of January 15, 2025, weâre no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources
April 1, 2025 11:21:22
4 New updates
Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Gemini 2.5 Pro Experimental now available in the Gemini app
Weâre pleased to announce that Gemini 2.5 Pro Experimental is now available for all Google Workspace users with access to the Gemini app. 2.5 Pro Experimental is our most intelligent model yet and can apply an extended amount of thinking across complex tasks and prompts in order to maximize response accuracy. Additionally, 2.5 Pro Experimental also shows strong reasoning and code capabilities, leading on common coding, math and science benchmarks. Check out our announcement on The Keyword for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about using Gemini Apps with a work or school Google Account. Experimental models now available to Google Workspace users in the Gemini mobile app
In addition to 2.0 Flash, Google Workspace users with access to the Gemini app can now choose between several models on mobile, including:
- 2.5 Pro (experimental) which is best for complex tasks and can apply an extended amount of thinking across complex tasks and prompts in order to maximize response accuracy
- 2.0 Flash Thinking (experimental) which uses advanced reasoning and is best suited for multi-step reasoning, like project planning. Currently limited to users with access to Gemini Advanced.
Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center for more information about which models are available to you.
Local file upload now available to Google Workspace users in the Gemini mobile app
You can now upload files stored on your mobile device to provide more context to your prompts in the Gemini mobile app. Gemini can use uploaded files to analyze content, providing summaries, trend identification, and writing recommendations for more personalized responses. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about how to upload and analyze files in the Gemini Apps.
Google Slides introduces proportional scaling for objects to maintain visual clarity
For a recap of announcements in the past six months, check out Whatâs new in Google Workspace (recent releases).
Easily add multiple people chips in a Google Sheets cell
Following up on our recent announcement of easily converting data to people chips in Google Sheets, weâre excited to announce that users can now seamlessly convert cells with multiple emails to people chips. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 16, 2025. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about inserting smart chips in your Google Sheets.
Previous announcements
The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
The ability to run Google Drive on Arm-compatible Windows PCs is now generally available
Last year, we introduced a new beta that supports running Google Drive on Arm-compatible Windows PCs, and this week weâre excited to announce this is now generally available. | Learn more about running Google Drive on Arm-compatible Windows PCs.
Use the Google Classroom Mobile App in additional languages
Weâre expanding the language availability for the Google Classroom mobile app on Android and iOS to the following languages: Afrikaans, Assamese, French Canadian, Icelandic, Kazakh and Swahili. | Learn more about language availability for the Classroom App.
Help me write in Gmail now available in three additional languages
Help me write is now available across web and mobile devices in three additional languages:
Italian, French and German. | Learn more about language availability for Help me Write.
Get started with Gemini in Google Drive quickly with new ânudgesâ
To help you get started with Gemini in Drive even faster, youâll notice the following clickable ânudgesâ at the top of your Drive homepage and folders. | Learn more about Gemini nudges in Drive.
When multiple objects are selected in Google Slides, resizing your selection will now scale everything proportionally and maintain visual clarity. | Learn more about visual clarity in Slides.
Gemini in Drive PDF Viewer is now available in 20+ additional languages
The ability to interact with PDFs in Google Driveâs file viewer is now available in many languages. | Learn more about language availability for Gemini in Drive PDF Viewer.
Improve communication and representation with Dynamic layouts in Google Meet
Weâre thrilled to introduce a brand new, redesigned layout experience for Google Meet that will improve communication and collaboration for all users, but especially for those in hybrid meetings. | Learn more about the redesigned layout experience for Google Meet.
Completed rollouts
The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.
Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
- Launching to beta: Import sensitive Microsoft Word documents as client-side encrypted Google Docs (beta application closed)
- Create names for group direct messages in Google Chat (iOS)
- View invited meeting participants on Google Meet hardware
- More AI-powered features in Google Meet and Google Chat are coming to Google Workspace Business and Enterprise editions (Studio look in Google Meet)
- Gmail data loss prevention now supports âsensitive content snippetsâ
- Try Canvas, a new way to collaborate with the Gemini app
- New features available in NotebookLM and NotebookLM Plus
- Adding new capabilities to Google Vidsâ âHelp me createâ
March 28, 2025 17:41:38
Whatâs changing
Weâre thrilled to introduce a brand new, redesigned layout experience for Google Meet that will improve communication and collaboration for all users, but especially for those in hybrid meetings. There are many exciting new features bundled in this extensive launch across Meet for web and rooms. Check out the video overview to see the new features in action and keep reading for more details:
Dynamic layouts:
- âPortrait tilesâ prioritize faces by cropping out excess background video
- Optimized tile placement logic to enable much more efficient layouts that minimize unused space
- Visual design refresh, including color-sampled tile theming for users with their cameras off
- Larger room tiles in the grid when âDynamic tilesâ is not active
- More flexibility around how tiles are cropped, including self-view
- Increased pin limit from 3 to 6 to provide more flexibility to customize your layout
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Portrait tiles and various design improvements in action
Dynamic tiles:
- An individual video tile is created for up to 3 meeting participants joining from the same conference room with Google Meet hardware
- AI-enabled active-speaker detection automatically highlights only the tile of the in-room speaker without any special hardware requirements
- Other meeting participants can pin these tiles in their layout as they would any other tile
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Individual tiles for up to three meeting participants in a conference room
Face match:
- When Dynamic tiles are in use in a room with a Google Meet hardware device, users can associate their name with their face from Companion mode on Web so their tile can be labeled. This creates a consistent experience where everyone can show up in their best light, whether theyâre in the room or joining remotely.
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When using Companion mode, you can associate your name with your Dynamic tile
Whoâs impacted
Admins and end users
Why it matters
These layout enhancements in Google Meet bring a refreshed, modern feel to the meeting grid while also adding the functional benefits of increasing space efficiency and improved representation for hybrid meetings. It allocates available space based on content being presented, tiles pinned by users, and more to address a core hybrid-work challenge of remote meeting participants not being able to easily see or identify in-room users.
Additional details
Please see below for more important information regarding these features:
Dynamic layouts
- Legacy layouts remain available
- Users who do not wish to see portrait tiles can still do so by switching from Auto (dynamic) to Tiled (legacy) in the layout options selection menu.
- More flexible self-view options
- Users now have much more control over the appearance of their self-view tile. When you set your self-view preference, it will carry over across meetings.
- Framing and new uncropping functionality
- With the recently launched automatic framing improvements, Meet will optimally frame web users, including continuous adjustment for those users with custom backgrounds.
- Prevent your video from being cropped for others
- Some users may prefer that their video feed never be cropped by other Meet users. Users can select âShow my full video to othersâ from the three-dot overflow menu of their self-view tile. This will cause their video to always render as an uncropped tile for other users. We encourage sign-language interpreters especially to consider using this feature to ensure that arms and hands are not unintentionally cropped out.
Dynamic tiles
- Dynamic tiles work in meetings with up to 3 in-room participants
- Dynamic tiles will automatically fall back to a room view if:
- More than 3 people are detected
- Users are sitting too close to give each user their own tile without significant overlap
- There is too much movement detected in the room and itâs causing distractions
- Platform support
- Available for ChromeOS-based room devices at launch
- AOSP (Android) device support is expected in the future
- Not available in interop mode
Face match
- Face match is available for any Companion mode web user checked into a room using dynamic tiles. Face match supports a maximum of 12 faces.
- Face match only associates your name with your face for Dynamic tiles when you are in view of the room camera for the duration of the meeting. A user may have to check in again using Companion Mode if they disappear from view for long enough.
Getting started
- Admins:
- We recommend thoroughly reviewing the Help Center articles (especially if your organization uses Google Meet hardware) to ensure both you and your end users are prepared for these changes.
- Dynamic layouts
- Will be ON by default for all web and room devices. There is no admin setting for this feature â only layout options for end users.
- Dynamic tiles
- You can control whether Dynamic tiles are ON or OFF by default when devices join a call by using the Default camera framing individual device setting.
- Existing devices in your fleet will have Dynamic tiles OFF by default.
- Newly provisioned devices will have Dynamic tiles ON by default
- The setting can be configured for a single device on the device details page, for up to 50 devices using a bulk action from the device list page, or for an unlimited number of devices via CSV upload.
- Dynamic tiles will always be available on eligible devices (to be turned on manually) regardless of the default setting.
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Devices > Google Meet hardware > [Device name] > Device settings > Default camera framing
- Best practices for rollout:
- Dynamic tiles work best when used in smaller rooms (capacity of 6 or less) where participants sit less than 10 feet from the camera.
- Glass walls can sometimes cause people outside the meeting room to be picked up by the camera and given a tile â dynamic tiles should be deployed only after testing in these rooms.
- Face match
- Face match will always be available in companion mode when room check-in and dynamic tiles are active on the associated room device. There is no separate admin or end user setting for this feature.
- End users:
- Dynamic layouts
- Will be ON by default for all web and room devices. You can turn Dynamic layouts OFF by switching from Auto (dynamic) to Tiled (legacy) from the layout options selection menu in Meet (or to Sidebar or Spotlight)
- Dynamic tiles
- Whether Dynamic tiles are ON or OFF by default depends on the configuration of your admin. It can be turned ON or OFF from the framing section of your Meet hardware device touch controller or TV user interface menu.
- Face match
- Available via Companion mode if Dynamic tiles is active on your room device and when you check-in to that room device.
Rollout pace
Due to the quantity of features included in this launch, you should expect to see different combinations of the included features gradually become available over the next few weeks.
- Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 31, 2025
- Scheduled Release domains: Extended rollout (potentially longer than 21 days for feature visibility) starting on April 17, 2025
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Availability
- Dynamic layouts are available for all Google Meet meetings on the web and from meeting rooms via hardware devices. They are available for all Google Workspace customers as well as users with personal Google accounts.
- Dynamic tiles and Face match require a Google Meet hardware device and associated license.
Resources
- Google Workspace Admin Help: About Dynamic layouts in Meet & on Meet hardware devices (for admins)
- Google Workspace Admin Help: Set default camera framing for meeting rooms
- Google Workspace Admin Help: Manage Google Meet hardware
- Google Help: Learn about Dynamic layouts, Dynamic tiles & Face match
- Google Help: Change the layout of meeting participants in a Google Meet hardware room
March 24, 2025 19:27:33
Whatâs changing
When multiple objects are selected in Google Slides, resizing your selection will now scale everything proportionally and maintain visual clarity. This ensures fonts, borders, shadows, and other attributes scale seamlessly and eliminates the hassle of adjusting elements individually.
In addition, weâre making it easier to select specific items on slides with many overlapping objects. When hovering over an object, users will now see an outline appear, making it easier to select objects that are layered.
Whoâs impacted
End users
Why youâd use it
This update helps you spend less time getting objects to fit on a slide with proportional scaling.
Getting started
- Admins: There is no admin control for this feature.
- End users: Please note these features will work while you are in edit mode in Slides, not when you are presenting them. In addition, proportional scaling will only apply to object groups and selections of multiple objects using the corner handles (side handles will still function as they do today). Additionally, an object selection can be scaled by using the format options sidebar resize controls.Visit the Help Center to learn more about inserting and arranging text, shapes, diagrams, and lines.
Rollout pace
- Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 24, 2025
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 14, 2025
Availability
- Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts
Resources
March 24, 2025 18:18:22
Whatâs changing
You can use Gemini in the side panel of Google Drive to summarize one or multiple documents, get quick facts about a project, interact with PDFs, have focused conversations about a specific Drive folder, create files and folders and more.
To help you get started with Gemini in Drive even faster, youâll notice the following clickable ânudgesâ at the top of your Drive homepage and folders. These will continue to evolve, and can include nudges to:
- Learn about Gemini in Drive
- Summarize a folder in Drive
- Learn about a file in Drive
Nudges in Drive home
Nudges in a Drive folder
Getting started
- Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users:
- Please note that the specific ânudgesâ that appear are based on your Drive content, therefore you might not see every nudge option on your Drive homepage or Folder View.
- Visit the Help Center to learn more about collaborating with Gemini in Google Drive.
Rollout pace
- Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 24, 2025
- Scheduled Release domains: Full rollout (1â3 days for feature visibility) starting on April 24, 2025
Availability
Available for Google Workspace:
- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
- Google One AI Premium
- Gemini Business*
- Gemini Enterprise*
March 27, 2025 16:40:54
Whatâs changing
When constructing a vid, you can easily get started by using a set of generative AI capabilities. Geminiâs âHelp me createâ can generate a fully editable first draft of your video using a prompt and content from your Google Drive. After choosing a style, Gemini pieces together your vid with suggested scenes, including recommended stock media, text, scripts per scene, and even a background music track.
Today, weâre introducing updates to the existing âHelp me createâ feature. Now, Vids will automatically generate AI voiceovers for each scene of your Vid from the AI suggested scripts.
With this update, you can:
- Eliminate the manual effort of recording âthe perfect takeâ
- Gain easy access to a variety of voiceovers that provide you with professional-sounding video narration
- Save time matching voiceovers to scenes in your video with automatic audio to scene alignment
Getting started
- Admins: Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about turning Vids on or off for users.
- End users:
- To start, open Google Vids and choose an option to create a new video. You can create a new video or make a copy of an existing video for editing. Visit the Help Center to learn more about getting started with Google Vids. Visit the Help Center to learn more about creating scripts & voiceovers in Google Vids.
- You can use Vids on your computer with the two most recent versions of these browsers:
- Chrome
- Firefox
- Windows only: Microsoft Edge
- Other browsers may work, but you might not be able to use all of the features.
- You can access our always-on resources in the Google Workspace Learning Center to learn what you can do with Google Vids.
- Currently, Vids is available in the userâs local language, but the AI features (e.g. Help me create, read-along teleprompter) are only available in English at this time.
- Note: View and collaborate access is available to anyone with a Google Workspace account, while create and copy access is available for select editions of Google Workspace customers.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 20, 2025
Availability
Available for Google Workspace:
- Business Standard and Plus
- Enterprise Standard and Plus
- Essentials, Enterprise Essentials and Enterprise Essentials Plus
- Customers with a Gemini Business*, Enterprise*, Education or Education Premium add-on
*As of January 15, 2025, weâre no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources
March 20, 2025 17:13:12
Whatâs changing
Earlier this year, we announced that weâre including the best of Google AI directly into Workspace Business and Enterprise plans without the need to purchase a separate Gemini add-on. In addition, we recently introduced Google Meet and Google Chat AI-powered features to Business and Enterprise editions, and today were excited to add contextual Smart Replies to the list of available features.
If youâre short on time or need help finding the right words, Gemini can analyze the context of an email and offer more detailed responses to fully capture the intent of your message. After initiating an email reply, users will see a few response options at the bottom of their screen that take the full content of the email thread into consideration. Hover over each response to get a quick preview of the text, select the one that feels right for the situation, and edit it as you see fit or send the response immediately.
Whoâs impacted
End users
Why youâd use it
The contextual Smart Reply feature saves time and makes replying to emails more efficient.
Getting started
- Admins: Visit the Help Center to learn more about Gemini feature settings.
- End users: Make sure âSmart features and personalizationâ is enabled in Gmail to access this feature. Visit the Help Center to learn more about smart features & controls and contextual Smart Reply in Gmail.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 20, 2025
Availability
Available for Google Workspace:
- Business Starter, Standard, and Plus
- Enterprise Starter, Standard, and Plus
These features are already available to Gemini for Workspace add-on customers. Note that as of January 15, 2025, Gemini Business, Gemini Enterprise, AI Meetings & Messaging, and AI Security add-ons are no longer available for purchase. Please refer to this announcement for more details.
Resources
March 19, 2025 00:52:30
Whatâs changing
Starting today, you can create, format, and refine your documents or code in Canvas, a new collaborative space in Gemini.
Generate and iterate on first drafts: after generating a first draft in Canvas, you can rapidly refine and ask Gemini for feedback to suggest edits. Update specific sections or the whole draft, and use the quick editor tools to change the tone, length, or formatting. From essays to blog posts to reports, up-level your documents in Canvas. If you want to collaborate with others on the content you just made, you can export it to Google Docs with a click.
Generate & iterate on code: Easily convert your ideas into working prototypes for web apps, code snippets and scripts, and more. Ask Gemini to generate & preview React or HTML code directly in Canvas in a familiar code editor, and review Gemini's changes on each turn.
Canvas is available globally across all Gemini-supported languages.
Additional details
- Currently, Canvas is available on web (gemini.google.com) for Google Workspace business and education users. Weâre planning to support Canvas in the Gemini mobile app for these users at a later date.
- Canvas is available to Google Workspace for Education users 13+ or the applicable age in your country.
Getting started
- Admins: There is no admin control for this feature.
- End users: From the Gemini app (gemini.google.com), select âCanvasâ from the input bar or jump directly into Canvas by going to gemini.google.com/canvas. Visit the Help Center to learn more about creating docs & code with Canvas in Gemini Apps.
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Rollout pace
- Rapid Release and Scheduled Release domains: Full rollout (1â3 days for feature visibility) starting on March 18, 2025
Availability
Available for Google Workspace:
- Business Starter, Standard, Plus
- Enterprise Starter, Standard, Plus
- Education Fundamentals, Standard, Plus
- Frontline Starter and Standard
- Essentials, Enterprise Essentials, Enterprise Essentials Plus
- Nonprofits
Available for Google Workspace customers with these add-ons:
- Gemini Business*
- Gemini Enterprise*
- Gemini Education
- Gemini Education Premium
Resources
March 18, 2025 20:00:20
Whatâs changing
Similar to how Google Chatâs summaries in the home view provide users with a bulleted synopsis of message content, weâre excited to introduce a new way to preview files shared in Chat.
Starting today, users can easily summarize Google Docs, Slides, and Sheets files shared within a Chat conversation. Simply click the new âSummarize this fileâ button that appears within the respective file preview card in the conversation, and Gemini will summarize the file so you can get a quick overview without having to leave Chat.
Whoâs impacted
End users
Why youâd use it
By providing quick, on-demand summaries of files shared in Chat, Gemini helps you save time and get the gist of shared files instantly, eliminating the need to open each document.
Getting started
- Admins: To access summaries in home, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
- End users: You can turn this feature ON/OFF by turning Smart features & controls in Google products ON/OFF.
- On web, to see summaries of files shared in Chat, click the âSummarize this fileâ button. Visit the Help Center to learn more about summarizing a file in Chat.
Rollout pace
- Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 18, 2025, with expected completion by early April 2025
Availability
Available for Google Workspace:
- Business Standard and Plus
- Enterprise Standard and Plus
- Customers with the Gemini Education or Gemini Education Premium add-on
Anyone who previously purchased these add-ons will also receive this feature:
- Gemini Business*
- Gemini Enterprise*
- AI Meetings and Messages*
*As of January 15, 2025, weâre no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources
March 18, 2025 17:49:55
Whatâs changing
We recently launched data loss prevention for Gmail and, beginning today, Admins can see âSensitive content snippetsâ for Gmail messages that trigger data loss prevention rules. This content is logged in the security investigation tool and admins can use the information to better identify security risks, determine whether a false positive was returned, and decide on an appropriate course of action.
Snippets are already available for DLP events for Drive, Chat, and Chrome. Visit our Help Center and our previous announcement for more information.
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Matched content and information about the data detector type is displayed in the side panel under âLog Detailsâ in the Security Investigation Tool
Getting started
- Admins:
- Make sure any admins who need to review the snippets have the "view sensitive content" privilege. Only super admins have the ability to hide or unhide sensitive data from the log details.
- Visit the Help Center to learn more about preventing data leaks in email and attachments, viewing content snippets that trigger DLP rules, using Workspace DLP to prevent data loss, and the security investigation tool.
- DLP Snippets can be configured in the Admin console by going to Security > Data Protection > Data Protection Settings > Sensitive Content Storage. To view snippets in the security investigation tool, select any row from the âDescription columnâ and scroll down to âSensitive Content Snippetsâ. Here youâll see the matched detector ID, the matched content starting character, and the matched content length.
Rollout pace
Rapid Release and Scheduled Release domains: Full rollout (1â3 days for feature visibility) starting on March 18, 2025
Availability
Available to Google Workspace
- Frontline Standard
- Enterprise Standard and Plus
- Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on
- Enterprise Essentials Plus
- Also available for Chrome Enterprise Premium
Resources
March 18, 2025 14:48:07
Whatâs changing
In November 2024, we announced an open beta for data classification labels in Gmail. To further enhance the experience, weâre pleased to announce that auto-classification labeling with data loss prevention (DLP) rules and actions triggered by classification labels detected in the message will now be applied instantly when using Gmail on the web. Previously, users were informed of any implications after messages left the inbox. With this update, the feedback is instant, providing the opportunity to educate users on why their message is classified, blocked or quarantined, and how to remedy the issue to keep their email communications flowing.
With this new functionality, and with this feature still in an open beta period, we strongly encourage you to continue providing feedback so we can optimize the feature for general availability. You can also use the form to sign-up for feedback sessions with the Google user research team to provide more detailed feedback.
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Whoâs impacted
Admins and end users
Why it matters
Google Workspace's expansion of data classification labels to Gmail gives admins the ability to mitigate data exfiltration and gain a deeper understanding of shared data based on information type and sensitivity level to apply data protection policies appropriately. Some ways you can use Data Protection Rules with Classification Labels are:
- Prevent messages based on a specific classification (e.g. Confidential, Internal, NTK) from being accidentally shared with unauthorized users.
- You can create a rule with specific label(s) as a condition and choose an action to trigger when a message is sent:
- Warn: users will see a notification that their message may contain sensitive information, helping to prevent accidental sharing. Note that this action does not block the message from being sent.
- Block: users will be notified that their message will not be sent unless the label is changed or removed (if data organization policy allows).
- You can also create a rule in a way that allows for sharing labeled messages only if confidential mode is enabled for the message.
- Enforce classification on every message or specific messages
- You can create a rule that warns users or blocks the message if a specific classification label is not found in the message. This can help educate users and drive adoption of your organizationâs data classification policy among users.
- Automatically apply classification labels messages if specific information types are found in the message
- You can create a rule to automatically apply a specific classification label if certain criteria is met. For example, credit card information or medical information are contained within the email.
- You can also configure the rule to allow users to modify the label to a more appropriate one based on the situation and data classification policy of your organization.
For more detailed information, please refer to our beta announcement as well as our Help Center.
Additional details
At this time, this update is only supported when using Gmail on the web. Stay tuned for further updates about instantaneous support in Gmail iOS and Android clients.
Getting started
- Admins:
- Gmail classification labels can be enabled at the domain, group level, or individual user level. You also have the option to enable existing classification labels used in Drive for use in Gmail. The Label Manager tool can be accessed by going to Security > Access and data control or admin.google.com/ac/dc/labels in the Admin console.
- Visit the Help Center to learn more about getting started with classification labels, Gmail DLP & automatic classification labels, and preventing data leaks in email and attachments.
- Please continue to share your feedback to help us optimize this feature for general availability.
- End users:
- Depending on the data loss prevention rules configured by your admin, you may see a dialog letting you know that your message cannot be shared and how to fix your message so it can safely be shared. Visit the Help Center to learn more about classification labels in Gmail.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 18, 2025
Availability
The Label Manager and manual classification is available to Google Workspace:
- Frontline Starter and Standard
- Business Standard and Plus
- Enterprise Standard and Plus
- Education Standard and Education Plus
- Essentials, Enterprise Essentials, and Enterprise Essentials Plus
Data loss prevention rules with labels as a condition or labels as an action are available to:
- Enterprise Standard and Plus
- Education Fundamentals, Standard, Plus, and the Teaching & Learning Upgrade
- Frontline Standard
- Cloud Identity Premium (with a Workspace Edition that includes Gmail)
Resources
Google Workspace Admin Help: Gmail DLP & automatic classification labels (beta)
Google Workspace Admin Help: Get started as a classification labels admin
Google Workspace Admin Help: Prevent data leaks in email & attachments (beta)